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Student Resources

What is a Disability? 

The Americans with Disabilities Act defines a person with a disability as, “any person who: (1) has a physical or mental impairment that substantially limits one or more major life activities; (2) has a record of such impairment; or (3) is regarded as having such impairment.”

Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating and working.

Major life activities also include the operation of major bodily functions including, but not limited to, functions of the immune system, normal cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine and reproductive functions.


Frequently Asked Questions by Prospective Students with Disabilities

How is college different from high school with regard to services for students with disabilities?

Are 504 plans and IEP or SOP accepted for use in documentation of a disability at the college level?

Will I receive the same accommodations that I received in high school?

What is considered to be acceptable documentation

I have a disability that interferes with my academic performance, but no current documentation. What should I do?

What is considered to be acceptable documentation?

I have a disability that interferes with my academic performance, but no current documentation.  What should I do?

Does my disability allow me extra leeway in attending classes?

What types of classroom accommodations are considered?

Are housing accommodations available?

Is accessible transportation available at College sponsored events?

Are there scholarships available for students with disabilities?


How College is Different from High School

High School


High schools provide supports in order for the student to do well in school.

ADA assures that students with disabilities have the supports that they need in order to access everything that the college has to offer.

Teachers must change the material so you can better understand it.

Professors don’t have to change the material but they do have to provide students with accommodations determined by disability services.

School district is responsible for evaluating students’ learning and reporting disability to teachers.

Students must start conversation about their disability if they want to request accommodations.

Student is helped by parents and teachers.

Students must get help from the Disability Services Office.

Personal care services (assistance in getting to class, lunch or toileting) are required.

The college is not responsible for providing these services. It is up to you to find help.

Parent has access to student records.

Parent has no access to student records without student permission.

Parent advocates for student.

Student advocates for him or herself.

Daily contact with teachers.

Classes meet less frequently so you will see your instructors less frequently. You may have to make appointments to see your instructors after class time or email questions to them.

Teachers make sure that students get extra help.

Student must schedule time to get the extra help they need.

Teachers tell students where to go to get the help they need.

The student is responsible for knowing where to get the information and assistance.

Teachers often remind you of assignments and due dates.

Professors expect you to read the course syllabus. They do not remind you of upcoming due dates.

Adapted from “Think College”, 2010

For more information, please read “Students with Disabilities Preparing for Postsecondary Education: Know your Rights and Responsibilities” which is included in your Intake packet.

Letters to Faculty 

Prior to the first day of class, each instructor is sent a letter from the Disability Services office listing the accommodations that will need to be made for the student with regards to the class.  This letter is a confidential communication between the Office of Disability Services and the instructor and does not contain information regarding diagnosis or type of disability. Information regarding disability is only provided to the faculty by the student or Disability Service office with the written permission of the student. 

Students who enroll in part of term classes (4 weeks, 8 weeks or late starting classes) that begins after the semester has started should contact the Office of Disability Services to report their enrollment so accommodation letters to faculty.

Students are strongly encouraged to check with their instructors to ensure that the letter has been received. This is also a good time to discuss any impact disability may have on a student’s attendance or performance in class.

Disability Housing Accommodation Procedure 

Appropriate housing assignments enable students to build a foundation for good study habits and lay the foundation for building lifelong relationships.  We consider exceptions to the standard assignment process carefully with regard to the individual situation.

Students requesting housing accommodations through Office of Disability Services must do so in addition to following all regular-housing procedures. Students requesting Emotional Support Animal as a reasonable accommodation must complete all procedures and agreement prior to the animal being allowed in the Residence Hall. To assist in ensuring that housing accommodations are in place prior to move in, it is strongly encouraged that accommodation requests be submitted prior to July 1st.

Emotional Support Animals

Butler Community College recognizes the importance of Service Animals as defined by the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the broader category of Emotional Support Animals (referred to as “Assistance Animals”) under the Fair Housing Act, that provide physical and/or emotional support to individuals with disabilities.  Butler Community College is committed to allowing individuals with disabilities the use of a Service Animal on campus to facilitate their full-participation and equal access to the College’s programs and activities. Butler Community College is also committed to allowing Emotional Support Animals necessary to provide individuals with disabilities an equal opportunity to use and enjoy College housing.  Our procedures explain the specific requirements applicable to an individual’s use of an Emotional Support Animal in College housing.  Butler Community College reserves the right to amend its procedures as circumstances require.  This policy applies solely to Emotional Support Animals which may be necessary in College housing.  It does not apply to “Service Animals” as defined by the Americans with Disabilities Amendments Act. 

It is the policy of Butler Community College that individuals are prohibited from having animals in residential housing.  Butler Community College will consider a written request accompanied by medical documentation showing a disability requiring a reasonable accommodation from this prohibition. It must be shown that the Emotional Support Animal is necessary because of documented disability and reasonable in scope. No Emotional Support Animal may be kept in College housing at any time prior to the individual receiving written approval from the Director of Disability Services of the reasonable accommodation.

Service Animals 

The Americans with Disabilities Act (ADA) defines service animals as “dogs that are individually trained to do or perform tasks for people with disabilities.” Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Service animals are working animals, not pets. If an animal meets this definition, it is considered a service animal regardless of whether it has been licensed or certified by a state or local government training program.

The ADA allows service animal accompanying persons with disabilities to be on the Butler Community College campus. A service animal must be permitted to accompany a person with disabilities everywhere on campus except in situations where safety may be compromised or where the service animal may interfere with the fundamental nature of the activities being conducted.

The person a service animal assists is referred to as a partner. The partner’s disability may not be visible. If you have questions as to the appropriateness of an animal use on campus, please contact the Office of Disability Services or the Department of Public Safety.

A service dog can be any breed or size. It might wear specialized equipment such as a backpack, harness, or special collar or leash, but this is not a legal requirement.

Service dogs in training

Any professional trainer, from a recognized training center, of an assistance dog, while engaged in the training of such dog, shall have the right to be accompanied by such dog in or upon any of the places listed in K.S.A. 39- 1101, and amendments thereto, without being required to pay an extra charge for such dog. Such trainer shall be liable for any damage done to the premises of facilities by such dog.

Online Classes

Prior to enrolling in online classes, students are encouraged to discuss the procedures involving online (virtual) learning.   Online classes often require a greater time requirement than the traditional classroom delivery. Strict deadlines must be adhered to in the virtual classroom.  Failure to adhere to those deadlines could result in the student being dropped from the class. All accommodations may not be appropriate in the virtual classroom.

Students are strongly encouraged to discuss their accommodations and impact of disability with their instructors.


The Office of Disability Services will provide accessible transportation to all College sponsored activities.  The student or sponsor is required to arrange for transportation three weeks prior to the scheduled student activity in order to ensure the availability of the transportation.


Placement Testing

Class Attendance

Testing Accomodation Rules and Procedures

Note Taking Accomodations

Alternate Text Formats

Use of Calculators and Formulas Sheets

Interpreters for Hard of Hearing/Deaf Students

Proof Reading/Typing Accommodations

Grievance Information 

Students who believe that they receive inappropriate, inadequate or unacceptable services from the Office of Disability Services are encouraged to file a written statement of the incident to the Director of Disability Services.  The Director of Disability Services will contact the student within five school days to discuss and attempt to resolve issues in a timely manner.

If the student is not satisfied with the response from the Director of Disability Services, the student may request a hearing with the ADA Committee.  The ADA Committee is comprised of the following members:  Director of Disability Services, Vice-President of Student Services, Chief Information Officer, Director of Human Resources, Director of Facilities Management, College Counselor  and a Student Senate member.  If resolution is not reached at this level, the student can file a complaint with the Office of Civil Rights in Kansas City.  The address and additional information are available upon request.

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